IT Project Manager

Job description

Job responsibilities

The HFEA is embarking on a transformation programme to replace several systems to ensure the HFEA remains a regulator that can operate effectively in todays and tomorrows world. We are seeking to move away from legacy bespoke systems where possible to Microsoft cloud-native platforms such as Dynamics 365, Power Platform and SharePoint. The main systems we are looking to replace are:

Bespoke in-house system which manages our key regulatory and licensing activities

HFEA web portal which our licensed fertility centres use to submit data and licence applications

Document Management System from OpenText Content Manager to SharePoint

We recently launched a tender procurement and received significant interest from Microsoft partners. We are now progressing through the supplier selection process and expect to award the tender to a supplier by the end of calendar 2024.

Responsibilities

Setup the project governance framework so that HFEA can monitor progress, manage risks and resources.

Be the client-side Project Manager the key interface between the suppliers teams and HFEA.

Monitor the suppliers performance, output and deliverables to ensure the programme is on track and delivering the expected outcomes.

Schedule workshops as needed so that internal staff resources are available for the project.

Identify and communicate risks, concerns, issues, dependencies, blockers and initiate the appropriate escalations or mitigating actions.

Ensure project administration is well developed and submitted regularly to the Project Assurance Group and board.

Write quarterly papers for the HFEAs Audit & Governance Committee detailing the projects progress and key information they may need to be informed of.

Engage with stakeholders at all levels, ensuring their needs and expectations are understood and managed.

Monitor the HFEAs programme budget and forecast costs where possible.

In collaboration with the HFEAs in-house test analyst, develop a testing programme to ensure the identified requirements have been met with the appropriate quality assurance.

Ensure good project communications so the organisation is kept up to date with the projects progress and milestones e.g. drop-in sessions and intranet updates.

Person Specification

Experience

• Delivering a project or programme in a complex environment
• Working with outsourced suppliers in a large project delivery
• Proven track record in IT project-based role
• Excellent IT skills robust knowledge and experience of Microsoft Office programs, including MS Word, Outlook, Excel, PowerPoint

• Experience of MS Dynamics or SharePoint implementation migration
• Experience of working in a regulated environment
• Background in change management and business transformation
• Experience of using MS Project
• Experience of using an Electronic Document Records Management System

Qualifications

• Educated to degree level or equivalent relevant experience

• Formal project management qualification (i.e. PRINCE2 or Agile certification or Managing Successful Projects)
• Formal Change Management or business transformation qualification

Knowledge & skills

• Excellent, proven knowledge of corporate project management approaches e.g. PRINCE2, Agile, etc

Managing work

• Excellent organisational and time management skills
• Excellent communication skills and ability to deal with a range of people effectively, including at a senior level

Employer details

Employer name

Human Fertilisation & Embryology Authority

Address

2nd Floor

2 Redman Place

London

E20 1JQ

https://www.hfea.gov.uk/