BtLW PMO Officer (XN07)
Job summary
Do you want to join a once-in-a-lifetime transformational Programme at one of the largest UK NHS Health Trusts?
This is an exciting opportunity to be part of Leeds Teaching Hospital NHS Trusts plans to build new hospitals. With an award-winning, multi-disciplinary Programme Team and as one of the largest new hospital projects in the UK, the Trusts Programme Team combines clinical and design expertise, construction/project management excellence, and specialist roles. It works in a fast-paced and collaborative environment with responsibility for the planning, design, construction and delivery of the new hospital.
We are looking for a PMO Officer with good programme/project management experience to join the BtLW Programme Management Office (PMO) providing support to ensure the programme and its projects are effectively governed and managed.
We are looking for candidates with experience of working in a PMO or on complex programmes or projects. You will have a good understanding of programme and project frameworks, standards, controls and governance arrangements, preferably with foundation-level qualifications or equivalent experiences.
The role should be considered an on-site role with the opportunity to take advantage from the Trusts flexible working policies. The role shall be required to work from any of the Trusts premises, although is expected to be predominantly based at the LGI site or nearby premises.
Main duties of the job
The PMO has five main roles:
Centre of Excellence: implementing a consistent and effective programme and project management governance, standards, processes and controls, bringing these to life through training, guidance, templates, and software tools.
Key Programme and Project Activities: supporting delivery by co-ordinating activities relating to planning, monitoring and reporting, benefits management, risk and issue management, and quality assurance.
Information Hub: maintaining a central source of accurate and accessible information on delivery performance towards a single version of the truth for decision-making and assurance.
Assurance: undertaking an effective assurance function providing independent oversight, scrutiny and challenge of delivery performance and governance.
Innovation: adopting digital technologies to support team collaboration and task automation.
It is expected that the post holder will be involved in all of these activities but will also have opportunities to be assigned to support specific project delivery activities and specialise in the development of new capabilities. The PMO Officer will be responsible for implementing agreed standards and processes, monitoring delivery against key metrics, and preparing reports for management and governance bodies to ensure that projects are being managed effectively.
About us
This is an exciting opportunity to be part of Leeds Teaching Hospitals NHS Trusts award-winning Building the Leeds Way Programme Team who have responsibility for leading the planning and delivery of the Trusts new hospitals.
This is a complex and evolving Programme that will see you working on one of the largest transformation and capital investment Programmes in the City. You will work in a supportive team that will enable you to maximise your impact, providing you with significant opportunities in a role that will be changing, fast-paced and dynamic - no day will be the same!
Youll be encouraged to collaborate with colleagues and key stakeholders, be supported and empowered to make decisions and youll have training, mentoring and professional support to enable you to maximise your contribution and impact to delivering the Trusts new hospital plans.
Leeds Teaching Hospitals is committed to our process of redeploying 'at risk' members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.
Job description
Job responsibilities
The post holder will undertake assigned specific activities aligned with the PMOs role, with responsibility for developing and implementing specialist processes and controls working closely with the Programme Director, Senior Project Managers, Workstream Leads, and other specialist advisors in the BtLW Programme Team. This could involve:
supporting the preparation of project plans and identifying and tracking of key milestones;
supporting the collation and analysis of management reporting for governance bodies for decision-making and assurance;
leading the coordination for risk and issue management activities, identifying and analysing risks, and reporting these;
leading the coordination of benefits management activities, identifying and tracking benefits and generating benefits maps;
maintaining key project documentation including the Programme Execution Plan and preparing Project Initiation Documents;
coordinating lessons learned activities and running workshops;
supporting the procurement and implementation of project management software.
The successful candidate will ideally have experience of working in a PMO or on complex programmes or projects and have a good understanding of programme and project frameworks, standards, controls and governance arrangements. You will have a degree and appropriate foundation-level qualifications or equivalent experiences.
You will need excellent ICT skills and knowledge of core MS Office applications (Word, Excel, Powerpoint, Outlook, Teams), but we would particularly welcome candidates with knowledge of other tools like MS Project, MS PowerBI, MS PowerApps, Trello and similar products.
The posts responsibilities include handling highly complex, sensitive or contentious information requiring discretion. You must be able to demonstrate excellent communication and interpersonal skills and an ability to work confidently and constructively with colleagues at multiple levels in a rapidly-changing environment.
Person Specification
Qualifications
- Degree in relevant discipline or demonstration of relevant transferrable knowledge and skills.
- Foundation-level programme or project management qualification, e.g. Prince 2 or MSP or demonstration of equivalent experience/ relevant transferrable knowledge and skills.
- Practitioner-level programme or project management qualification, e.g. APMQ, Prince 2 or MSP or equivalent experience.
- Membership of a relevant professional body, such as APM or PMI.
Experience
- Experience of working in a PMO or managing change projects in a structured environment.
- Understanding of good practice programme and project frameworks, standards, controls and governance arrangements.
- Excellent knowledge of MS Office suite (Word, Excel, Powerpoint, Visio, Outlook) to high level of competence.
- Experience of using specialist software (MS Project, MS PowerBI, and collaboration tools, such as SharePoint/Teams, Trello etc).
- Experience of working in an NHS or large public/private sector project management or strategic context.
- Experience of applying a range of programme and project controls, with specialist knowledge of key controls.
Skills & Behaviours
- Excellent communication skills, both written and oral, and able to present complex or sensitive information effectively.
- Ability to work constructively with internal and external partners to create the conditions for successful collaboration, using influencing and negotiating skills.
- Able to manage competing and conflicting demands, balancing priorities to respond changes to service demand.
- Able to make complex formal presentations to large groups
- Strong commitment to and evidence of continuing professional development.
Employer details
Employer name
Leeds Teaching Hospitals
Address
Leeds General Infirmary
Great George Street
Leeds
LS1 3EX
https://www.leedsth.nhs.uk/
- Company
- Leeds Teaching Hospitals
- Location
- Leeds, United Kingdom LS1 3EX
- Employment Type
- Permanent
- Salary
- £43742.00 - £50056.00 a year
- Posted
- Company
- Leeds Teaching Hospitals
- Location
- Leeds, United Kingdom LS1 3EX
- Employment Type
- Permanent
- Salary
- £43742.00 - £50056.00 a year
- Posted