Band 4 Digital Team Assistant

Job summary

In Leicester, Leicestershire and Rutland (LLR) an organisation was created for planning and delivering health and care for our population of 1.1m people; the Integrated Care Board (ICB). This gives us the opportunity to build upon improvements already made and existing collaboration to do more to address long standing health inequalities that continue to exist across our system.

The ICB is committed to the transformation of our care using digital technologies to enhance experience and outcomes. As part of this commitment there are a significant number of digital transformations that positively impact all of the health and care partners creating capacity to support health and care partners in the up front analysis, strategy development and management of the digital aspects of the transformation programme of work.

A Digital Innovation and Transformation Team (DITT) has been created to undertake this work in LLR and comprises of a team of IT specialist roles. The roles in the DITT will work across partner organisations of the ICS, focusing on Data Analysis, Product and Delivery, Technical Architecture and Security, User-Centric Design and Business Support.

If you have the passion and skills in providing and coordinating administrative and secretarial services, then this role is for you.

Main duties of the job

• Organise and arrange meetings and events
• Prepare agendas, take minutes, track and follow up on actions and distribute notes of meetings.
• Provide effective and confidential electronic diary management for the Team and other senior managers as appropriate.
• Plan and co-ordinate appointments, including rearranging and prioritising as appropriate.
• Provide support to senior team meetings including organising meetings, booking rooms, and ensuring papers are ready and distributed for meetings.
• Undertake the organisation and planning of events as directed.
• Gather information and undertake enquires for the Team and other senior managers, teams and the wider group as and when is necessary.
• Develop and maintain effective electronic filing system ensuring information is secure and accessible to other team members.
• Run and collate reports, both qualitative and quantitative, including supporting with reports to the Board and senior management as required.
• Create databases and spreadsheets. Input, monitor and check data produced and required for on-going and finite activities.
• Be the key point of contact for enquiries and advice for the team.
• Ensure all urgent and/or confidential communications are received and distributed from/to relevant parties in an appropriate and timely manner.
• Handle routine correspondence and draft routine responses, ensuring that it is accurate and provided in a timely manner.

About us

Leicestershire Partnership NHS Trust (LPT) provides a range of community health, mental health and learning disability services for people of all ages. Delivered through over 100 settings from inpatient wards to out in the community, our 6,500 staff serves over 1 million people living in Leicester, Leicestershire and Rutland.

Here at LPT, our values are Compassion, Respect, Integrity and Trust, which we keep at the heart of everything we do.

We aim to develop a workforce that reflects our community. We actively implement equal opportunities in employment and service delivery and seek people who share our commitment. We strongly encourage applications from all sections of the community, particularly from underrepresented groups.

Details of our benefits, leadership behaviours and other important information are contained in the attached document titled Information for Applicants.

We will consider requests to work alternative hours or varied working patterns in line with our flexible working policy.

For all substantive roles, new staff (excluding medical staff) are appointed subject to a 6-month probationary period (see Probation Policy).

All jobs will require permission to work in the UK.

For all jobs the cost of any DBS disclosure required will be met by the individual. This will be deducted from salary once started.

Applicants at risk within the local NHS who meet essential criteria will have preference for interview.