Medical Systems Co-ordinator

Job description

Job responsibilities

See Job Description for further details:

The post holder will maintain the build and running of medical rosters via Allocate HealthRoster, whilst engaging with clinical managers and other departments across the trust.

The post holder will be expected to review and maintain quality of rosters, update of with leave, sickness, and aid doctors with any swaps and updates of the rosters.

The post holder will produce various reports from the system for use within the trust and externally.

Responsible for discussions with clinical Rota coordinators & Medical HR for area to ensure slots and rota patterns are correct, and build for full rotational period in Allocate

Present system training for clinical and non-clinical staff where required, as well as coordinate with departments and medical education in regards to local and trust inductions to present systems and team.

Ensure all data in the roster is reflected correctly using ESR/Lead Employer/Health Education England data

The post holder would be required to deal with large amounts of data some of which would be of a sensitive nature e.g. payroll information.To provide system admin logins on Employee Online/Allocate Me for general users and access to Healthroster for roster builders.

Assist the Medical Systems Project Manager and Team Leader where necessary with builds during the full trust roll out of Electronic Medical Rostering.

To provide general system maintenance ensuring high levels of accuracy.The administrator would be expected to be able to trouble shoot for problems encountered by staff in the absence of the senior staff thus minimising calls to the support desk.

The administrator would be expected to ensure vigorous adherence to all trust data protection protocols.

The post holder would be expected to escalate all issues of risk to the roster manager.

To participate in all necessary mandatory training required for the role.To support and assist the support assistants where required, providing training to them, ensuring they complete their work in a timely manner and carry out their workload when on annual leave.

The above list is not exhaustive and the role may change slightly as the implementation progresses.

Person Specification

Qualifications

• Higher National Diploma in IT, or equivalent

Experience

• Experience in a rostering administration role
• Experience of using Microsoft Office applications
• Experience of working with computer based rostering systems.

• Evidence of cross-organisational working
• Evidence of supervising junior staff
• Experience of working in a Medical Staffing background

Knowledge

• Knowledge of Medical Contractual rules, including EWTD
• Knowledge of workforce issues in the NHS & Rota working patterns

Skills

• Ability to communicate and understand complex technical information
• Ability to explain technical issues in a nontechnical and non-threatening way to users
• Ability to work unsupervised, able to manage own time and workload
• Problem solving, logical troubleshooting and analytical skills
• Acute attention to detail, and ability to ensure contractual rules followed
• Developed interpersonal skills and able to communicate both verbally and in writing at all levels both internally and with external organisations.
• Ability to build a rapport with clinical, admin & clerical and managerial teams
• Flexibility - adapts to ensure achievement of objectives within changing environment
• Able to accept advice and give help when needed
• Adheres to local and national legislation

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants.

Employer details

Employer name

Liverpool University Hospitals NHS Foundation Trust

Address

Wavertree Technology Park/Remote

Stephenson Way

Liverpool

L13 1HD

https://www.liverpoolft.nhs.uk/