Executive Assistant

Job summary

As Executive Assistant to the CIO you will be a pivotal player in the Private Office of the NHSE Chief Information Officer, providing essential support in the delivery of operational aspects of the Digital sub-Directorate. You will support the CIO in achieving successful delivery through a broad list of tasks that will differ from day to day, including managing regular business activities and overseeing the vital logistical functions of the office. The role involves regular engagement with the private offices of the most senior levels of government, and so quality stakeholder management skills will be core to your everyday delivery in the role.

The EA role requires you to deliver to exceptionally high standards, and at great pace. Attention to detail and a continuous improvement mindset is required.

This role may involve some national travel, accompanying the CIO on visits and speaking engagements, as well as attending staff events and workshops. The role will require office presence in London (and potentially other sites, notably Leeds) and may include working outside normal business hours. This is a full-time position.

Main duties of the job

Direct support to the NHSE Chief Information Officer:

• Manage the CIOs email in-box, assigning actions to other PO team members
• Maintain oversight of all of the CIOs current priorities, progressing delivery as needed
• Co-ordinate with Board secretariats to ensure CIO is sighted on minutes and actions required.
• Assist with preparation and commissioning of papers and slides for governance meetings including NHSE Board, Exec, and associated sub committees
• Ensure CIO remains fully aligned with all corporate activities and mandatory returns as required, for example regular updates to Declaration of Interests
• Support/Manage business processes and returns for the CIO including Oracle, ESR, Atamis
• Support meetings, including taking minutes / actions, collating papers and preparing agendas.

About us

The NHS England board have set out the top-level purpose for the new organisation to lead the NHS in England to deliver high-quality services for all, which will inform the detailed design work and we will achieve this purpose by:

• Enabling local systems and providers to improve the health of their people and patients and reduce health inequalities.
• Making the NHS a great place to work, where our people can make a difference and achieve their potential.
• Working collaboratively to ensure our healthcare workforce has the right knowledge, skills, values and behaviours to deliver accessible, compassionate care
• Optimising the use of digital technology, research, and innovation
• Delivering value for money.

If you would like to know more or require further information, please visithttps://www.england.nhs.uk/.

Colleagues with a contractual office base are expected to spend, on average, at least 40% of their time working in-person.

Staff recruited from outside the NHS will usually be appointed at the bottom of the pay band.

NHS England hold a Sponsor Licence; this means that we may be able to sponsor you providing the Home Office requirements are met. To be eligible for sponsorship through the Skilled Worker route you'll usually need to be paid the 'standard' salary rate of at least £38,700 per year, or the 'going rate' for your job, whichever is higher. You can find more information on the Government website.