Project Support Officer
Job summary
An exciting opportunity has become available within the Transformation and Redesign Directorate at Gloucestershire Integrated Commissioning Board. This project support role will provide robust administrative and project support to our Integrated Flow Hub and System Control Centre, to enable key operational teams to deliver their priorities through a Clinical Programme Approach.
Main duties of the job
Duties will include but not limited to:
Acting as a point of contact for teams, dealing and responding effectively with complex queries from stakeholders and passing on relevant information to appropriate team members sensitively and autonomously.
Developing and maintaining effective electronic filing systems, to ensure that information is kept securely and is accessible to other members of the team.
Preparing agendas, taking minutes, and distributing notes of meetings
Working with all team members in the collection of information for performance reporting on relevant projects.
Maintaining project documentation including Project Plans, Highlight Reports, Risk and Issues Logs.
About us
Our NHS Gloucestershire Integrated Care Board (NHS Gloucestershire) is responsible for planning and buying services to meet the health needs of local people. It also brings partners together to ensure the counties NHS provides the best possible care. Alongside our communities, we want to improve health, improve access to high quality care and support when needed and make Gloucestershire a better place for the future.
NHS Gloucestershire ICB had the best staff survey result in 2023 for proportion of staff who would recommend it as a place to work.
More information about our organisation can be found here: NHS Gloucestershire ICB (nhsglos.nhs.uk)
Job description
Job responsibilities
Key Purpose of Job:
To provide robust administrative support for a variety of projects in the Urgent and Emergency Care & System Flow team and Transformation Directorate.
To enable Clinical Programme Groups (CPGs) to deliver their priorities through a Clinical Programme Approach by completing various project support functions.
The job description and person specification are an outline of the tasks, responsibilities and outcomes required of the role. The job holder will carry out any other duties as may reasonably be required by their line manager.
This job description and person specification may be reviewed on an ongoing basis in accordance with the changing needs of the Directorate and the Organisation.
Key Responsibilities:
Project Support
Organising, attending, and minuting project meetings and other related CPG meetings as appropriate.
Organising, attending and helping to run workshops as appropriate.
Maintaining project documentation including Project Plans, Highlight Reports, Risk and Issues Logs.
Completing project research as required.
Updating project budget spreadsheets as directed.
Typing up flipcharts and collating any relevant feedback.
Provide comprehensive administrative support to the System Control Centre and Integrated Flow Hub
Supporting any project evaluation work.
Any other project support as required.
Person Specification
Qualifications
- Educated to NVQ 3 level in a relevant subject or equivalent level of qualification or significant equivalent previous proven experience.
- Significant administrative experience including initiating and maintaining office systems.
- Experience in dealing with the public and dealing with sensitive and confidential information.
- Intermediate knowledge of IT systems and software programmes such as Outlook, Word, Excel, Powerpoint.
- Understanding of Confidentiality and Data Protection Act.
- Ability to demonstrate how work contributes to the delivery of projects.
- Knowledge of NHS issues.
- Experience of working on projects.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
NHS Gloucestershire Integrated Care Board
Address
Gloucestershire County Council
Westgate Street
Gloucester
GL1 2TG
https://www.nhsglos.nhs.uk/
- Company
- NHS Gloucestershire Integrated Care Board
- Location
- Gloucester, United Kingdom GL1 2TG
- Employment Type
- Permanent
- Salary
- £25147.00 - £27596.00 a year
- Posted
- Company
- NHS Gloucestershire Integrated Care Board
- Location
- Gloucester, United Kingdom GL1 2TG
- Employment Type
- Permanent
- Salary
- £25147.00 - £27596.00 a year
- Posted