NWL ICS Strategic Estates Lead

Job description

Job responsibilities

The postholder will be required to communicate and provide highly complex information to a wide range of internal and external stakeholders. This includes presenting highly complex information about projects, initiatives and services to a wide range of stakeholders in a formal setting; commit to working and engaging constructively with internal and external stakeholders on a range of contentious issues; assisting with FOI requests; supporting collaborative working across NWL organisations in London and between ICBs, NHS England and local healthcare providers.

Internal stakeholders include:

Other Programme Leads

Borough, local authority and dedicated Primary Care Leads (including Integrated Partnership Leads)

Estates Directors and other Trust-equivalent Leads

Directors/Heads of various ICB business functions

GPs

Service leads

Clinical Directors and Commissioners

External stakeholders include:

NHS PS Property Company Financial and Strategic Leads

NHSE Leads including the Head of London Estates Delivery Unit (LEDU)

Senior Strategic Estates Delivery Leads (LEDU)

Head of Health Urban Delivery Unit (HUDU)

Senior Management and dedicated leads across Local Authorities

Senior representatives from development companies.

The key responsibilities are listed below:

Operational

Support procurement of scoping work on health services and resilience and translate outcomesinto plans, particularly in line with agreed estate strategy.

Act as a senior work stream lead working internally with Borough Leads to deliver projects, initiatives and services to time and in a cost effective way.

To support the identification and sharing of best practice in employee engagement, particularlyaround the roll out of Primary Care Hub projects in accordance with the Estate Strategy.

To operate in a highly political and sensitive environment.

Support the portfolio of programmes in demonstrating value for money for the current spendthrough tracking, managing and delivering agreed benefits, reporting on same to the SeniorProgramme Manager.

Support Borough and Trust leads with coordinating responses to local authorities onInfrastructure Delivery Plans (IDPs) and developing planning applications.

Financial and Physical Resources

Responsible for matching the available budget for each project to the appropriate resources andfor ensuring that the budget breaks even or shows savings. Co-ordinate the budget, monitoring expenditure against target areas, maintaining budget registers. This includes profiling of any dedicated s106/CIL funding.

Responsible for supporting the commissioning of projects and procurement of services tosupport project delivery in accordance with the Estate Strategy.

Provide financial reports to Directors and the Board as required.

Provide advice and prepare strategic reports and briefings for Directors and otherinternal/external stakeholders.

Provide in-depth analysis and production of complex and multiple reports, including any financialreturns.

Act in a way that is compliant with Standing Orders and Standing Financial Instructions in thedischarge of this responsibility.

Constantly strive for value for money and great efficiency in the use of these budgets to ensure that they operate in recurrent financial balance year on year.

Staff Management

Responsible for the line management of the following roles - Estates Project Managers,Line management responsibilities may extend out on occasion to cover temporary or agency staff based on operational requirements and allocated projects.

Responsible for the day to day range of staff management matters as applicable, which willinclude responsibility for supporting appraisals, development of staff, recruitment and where necessary processes all HR matters such as grievance and disciplinary in conjuction with the ICBs policies and procedures

Responsible for co-designing and delivering professional development plans for any directreports.

Responsible for feeding into the Programme Managers annual training and development planson behalf of any direct reports, ensuring regular upskilling of the Estates department.

Responsible for an individuals development on the job and job performance management. Workin conjunction with line managers and other job managers to assess and manage confidential information about an individuals performance and capability development for staff members who are engaged on the Estate Strategy enabling projects programme.

Information Management

Develop the acquisition, organisation, provision and use of knowledge and information inaccordance with the systems in use by the Estates Department. This includes capturing lessons learned from projects and the BAU initiatives, feeding these into the overall Estates governance model.

Proactively managing and maintaining a live projects risks, dependencies and issue register toensure projects remain on track, mitigations are appropriately put in place and escalations are appropriately made via the Estates Programme Manager, Associate Director of Estates and ICB EPPR team, where applicable. Reports for the Associate Director of Estates and Senior Programme Manager.

Collate as required, qualitative and quantitative information and lead appropriate analysis todevelop robust business cases and contribute to project products such as revised programs of work, appointment of consultants, leading on scheduled meetings, preparing risk registers, managing change requests.

Analyse, interpret and present data to highlight issues, risks and support decision making on thedelivery of the Estate Strategy.

Research and Development

Plan, develop and evaluate methods and processes for gathering, analysing, interpreting andpresenting data and information pertaining to the delivery of the Estate Strategy.

Deliver projects to comply with key performance indicators as set by the ICB and NHSE.

Co-ordinate Research & Development initiatives, delegating as appropriate in support of bestpractice and continuous improvement for the Department.

Planning and Organisation

Ensure projects and initiatives are delivered on time, to quality standards and in a cost effectivemanner, adjusting plans as required.

Regularly reporting into the Associate Director of Estates and Strategic Estates Lead as required on project deliveryprogress and risks, to ensure the effective coordination and delivery of the overarching Estates Programme.

Determine the strategic planning of Department projects with the Programme Manager (with sustainability) to support the delivery of the Estate strategy, identifying interdependencies across projects/functions, potential impacts on wider organisation, resource requirements and building in contingency and adjustments as necessary particularly with reference to working with Borough and Place-based partnerships.

Determine the development of performance and governance strategies and the developmentand implementation of improvement programmes, in accordance with organisation and Collaboration priorities.

Determine short, medium and long term business plans, achieving quality outcomes.

Policy and Service Development

To carry responsibility for developing policy and procedure in the area the job holder is currently working on at a point in time, including briefings, commissioning, business or resources., particularly with respect to ongoing delivery of the Estate Strategy.

Responsible for proposing and drafting changes, implementation and interpretation to policies, guidelines and service level agreements (SLAs) which may impact within Department or Directorate.

Proposes changes to own project and making recommendations for other projects delivery.

Person Specification

Communication Skills

• Developed communication skills for delivering key messages to a range of stakeholders both internal and external (including outside the NHS) to the organisation, some at very senior level.
• Good presentational skills for conveying complex concepts. Ability to use informed persuasion to influence others.
• Ability to present complex technical matters to non-technical stakeholders
• Provide and receive highly complex, sensitive or contentious information;
• Communicates multi-stranded project, design, financial, contractual information to Board, senior managers, contractors, co-operation

Analytical

• Have a good understanding of highly complex facts requiring analysis, interpretation, comparison of range of options
• Make judgements across wide range of estates projects issues taking into account legislation, H&S, conflicting demands, content of expert advice on estates projects matters
• Ability to identify risks, anticipate issues and create solutions and to resolve problems in relation to project or service delivery.
• Ability to understand a broad range of complex information quickly and making decisions where opinions differ/no obvious solution

Physical Skills

• Working knowledge of Microsoft Office with intermediate keyboard skills
• To have highly developed physical skills, with a keen sense of accuracy

• To be able to prepare technical drawings using CAD, use of drawing measurement, surveying tools and equipment and to be able to interpret drawing and other technical specifications

Planning Skills

• Evidence of planning and delivering programmes and projects and services on time, including the development of long term capital plans, and procurement strategies for organisation, many of which could be ongoing and inter- related
• Ability to manage multiple projects with complex interdependencies in capital development projects

Experience

• Experience of delivering Estates-related projects in a complex, national, multi-faceted environment.
• Strong knowledge of RIBA (or other similar) processes and methodologies.
• Must have an understanding of the background to and aims of current healthcare policy in London and appreciate the implications of this on engagement
• Member of relevant professional body or have attained that standard

• Good knowledge of lease management processes and Cost Premises Direction 2013.
• Experience of infrastructure planning and informing Infrastructure Delivery Plans, including knowledge of s106 and CIL funding arrangements

Management Skills

• Abilities for financial and staff management

Qualifications

• Educated to masters level or equivalent level of experience of working at a senior level in specialist area.
• Recognised Change Management Practitioner Qualification

• Managing Successful Programmes (MSP) Practitioner or equivalent qualification
• Recognised Project Management Qualification and/or evidence of post qualifying and continuing professional development (RIBA, RICS, APM or similar)
• Recognised Business Case Writing or Practitioner Qualification or equivalent experiences
• Undertaken Leadership Training
• Undertaken formal or informal coaching and mentoring training

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants.

Employer details

Employer name

North West London Integrated Care Board

Address

NHS North West London

15 Marylebone Road

London

NW1 5JD

https://www.nwlondonics.nhs.uk/