Classifications & Terminology EPR Implementation Specialist

Job description

Job responsibilities

Main Duties

• Act as a lead subject matter expert on SNOMED-CT terminology and ICD-10/11 & OPCS-4 classifications, providing expert advice and support to all relevant teams and stakeholders throughout the implementation of the new EPR solution.
• Ensure the efficient and optimal design, build, implementation, testing and delivery of any classifications & terminology function associated with the EPR including clinical noting, discharge notifications, clinical coding modules and any other modules which incorporate a classifications & terminology function.
• Develop and maintain mappings and references sets between healthcare related data and clinical classifications & terminology systems.
• Lead on the engagement of relevant teams and stakeholders to ensure classifications & terminology functions operate to their optimum potential and ultimately deliver an improved quality and quantity of coded data across the provider includes outpatients, inpatients and day case activity.
• Communicate information effectively to motivate and ensure stakeholders understanding of these functions and be able to provide expert knowledge and reassurance.
• Ensure alignment of classifications & terminology functions to all national and local mandatory classifications & terminology standards and rules ensuring that the functions deliver a clean and structured output of data accurately representing all of the healthcare activity across NGH.
• Perform continual review of the integration and implementation of classifications & terminology functions across the EPR delivery, using your expert knowledge to develop improvement plans and lead on the associated delivery to ensure these functions are reliable and resilient and facilitate the output of timely and accurate encoded data across the Trust.
• Ensure effective service delivery monitoring is in place for requisite EPR modules, with up to date dashboards for service reporting purposes.
• Work closely with colleagues including the Head of Clinical Coding, Nervecentre team and colleagues across the entire EPR programme team to enable an innovative and effective implementation of all aspects of the classifications & terminology systems.
• Work closely with colleagues within the training team to ensure an effective planning and delivery of requisite training, related to the classifications & terminology functions, to all associated stakeholders.
• Work closely with the Data Security and Protection team to ensure the alignment and compliance of the classifications & terminology functions to all mandatory Information Governance and Data Security & Protection standards.
• Collaborate with relevant colleagues as necessary to ensure the effective integration of the classifications & terminology systems with other systems across the Trust and the wider ICB and Group as necessary with the aim of maximising the efficiency of the systems and their associated coded output to ensure the best possible quality of coded data and the appropriate level of resource and reimbursement for healthcare provider activity.
• Develop and validate reference sets, data mapping and transformation of healthcare data into the integration service and/or data warehouse.
• Work with stakeholders to analyse and transform encoded healthcare data.
• Champion and lead by example the Group values and behaviours throughout your role.
• Promote and utilise Information Technology Infrastructure Library (ITIL) best practices throughout your role.
• In conjunction with relevant stakeholders identify, mitigate and manage any clinical risks associated with the integration and use of classifications & terminology functions in relation to electronic patient records.
• Proactively and positively contribute to the overall EPR implementation programme by engaging in appropriate planning, development and delivery working groups.
• Contribute to the improving financial performance of NGH by facilitating a timely delivery of high quality encoded activity.
• Use your experience and initiative to plan work to ensure effective delivery, resolving conflicting timescales and priorities independently and exercising sound judgement and discretion to resolve issues wherever appropriate.
• Ensure the ongoing delivery of updates to relevant functions to maintain the alignment to all national classifications & terminology systems standards and rules.
• Form and maintain constructive and positive relationships with the EPR supplier and stakeholders across the Trust to optimise the delivery of the classifications & terminology functions.
• Advise and provide support with change management requirements associated with the introduction and develop of the EPR.
• Challenge existing practices, ensuring that progressive solutions, which consider models of best practice, are incorporated into service plans.

For full details of job description and personal spec please see supporting documents

Person Specification

Education, Training and Qualifications

• Educated to Level 6 qualification standard (e.g. degree with honours) or equivalent level of education, training or working experience
• Further training or educated to Masters' level
• National Clinical Coding Qualification and holds Accredited Clinical Coder status
• Successful completion of a Clinical Coding Standards Refresher Course within the last 3 years
• Successful completion of a SNOMED CT Foundation Course
• Successful completion of a SNOMED CT Implementation Course
• Successful completion of a SNOMED CT Terminology Services Course
• Successful completion of a SNOMED CT Authoring Level 1 Course

• Successful completion of a SNOMED CT Authoring Level 2 Course
• Microsoft Certified Specialist

Knowlege and Experience

• Good understanding of data and process mapping concepts
• Reasonable working experience and knowledge of Python and SQL
• Experience of leading change in an organisation
• Expert knowledge of National Clinical Coding Standards as evidenced by audit results and Accredited Clinical Coder status
• Strong knowledge of human anatomy and physiology and medical terminology
• Good level of knowledge and experience with Microsoft Office 365 suite
• Significant experience of working in an Acute NHS Trust or equivalent knowledge
• Experience with hospital and/or clinical information and applications systems
• Expert knowledge and experience with SNOMED-CT
• Good understanding of the relationship between codified data and HRG allocation and the various uses of codified data across the NHS
• Good understanding of Agile Principles
• Knowledge of information systems and corporate reporting
• Experience of collating and analysing data from different sources, demonstrating an appreciation of the differences that might occur in large datasets
• Experience of mentoring colleagues
• Experience of working with clinicians to implement service change and improvement
• Knowledge of the UHN Digital Strategy and other national Digital initiatives and understanding their implications for classifications & terminology systems professionally
• Reasonable knowledge of the NHS Model Health System
• Reasonable knowledge of the NHS Data Model and Dictionary

• Managerial experience
• Experience of planning and delivering training sessions to clinical coders and clinicians

Skills

• Ability to understand large and complex datasets and data sources
• Ability to navigate a large organisation and to communicate effectively with senior stakeholders in a challenging environment
• Ability to produce clear and concise communications material and report writing and to effectively present complex information to audiences with varying technical ability and knowledge
• Ability to understand a broad range of highly complex information quickly and make informed, evidence-based decisions
• Evidence a highly developed oral and written communication skillset with the ability to use informed persuasion to influence others and achieve successful outcomes
• Evidence the ability to use terminology and coding with analytics tools to support planning, research and population health management
• Highly numerate with excellent analytical skills
• Ability to handle challenging conversations
• Ability to lead and motivate a team
• Ability to work positively under challenging time pressures
• Ability to work on own initiative and as part of a team
• Ability to plan and prioritise workload to ensure timescales are met
• Ability to apply self-learning directives to maintain and develop own skills and knowledge
• Fast and accurate keyboard and general digital skills
• Working knowledge of data and information confidentiality, the Data Protection Act and the Caldicott principles
• Ability to maintain frequent prolonged concentration with a VDU

Key Competencies/Personal Qualities and Attributes

• Passionate and committed to bring our Dedicated to Excellence values to life, improving the way we work with each other, particularly focusing on empowerment, equality diversity and inclusion of our staff, patients and service users
• Adaptable to change
• Willingness to undertake training to develop professionally
• A keen interest in data quality
• Capable of handling indirect exposure to distressing or emotional patient circumstances
• Ability to travel to the Northampton Hospital site and to other sites across the Group

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants.

Employer details

Employer name

Northampton General Hospital

Address

Northampton General Hospital

Cliftonville Road

Northampton

NN1 5BD

https://www.northamptongeneral.nhs.uk/Home.aspx