Data Protection Officer

Job description

Job responsibilities

Providing specialist expert advice to the SIRO, Caldicott Guardian to ensure that the Trust operates within legal and ethical frameworks.

To build effective relationships with internal and external stakeholders to provide and receive information regarding highly sensitive clinical matters, patients personal information, safeguarding issues or contentious details within major organisational change.

Use negotiation, motivational and persuasive skills to engage staff and ensure successful implementation of systems, methods and processes relating to Information Governance.

Liaise directly with the Information Commissioners Office on appeals, complaints and reviews submitted to them by members of the public.

To be a resource for all employees by providing advice and guidance on complex Data Protection issues in relation to legislation, national guidance and protocols and local policies and procedures.

To undertake Information Risk Assessment, monitor Information Security incident forms, investigate, and resolve complex breaches in security and confidentiality identifying areas of improvement and develop appropriate reports.

To notify the fact of processing to the Information Commissioner and analyse and maintain the accuracy and currency of the organisations annual registration.

Analytical skills required to be able to diagnose a complex information governance problem and to understand the complexity of the situation or sensitivity surrounding the situation.

Manage detailed DPA requests (including requests that overlap between DPA and the Freedom of Information Act) and respond to concerns relating to DPA both in writing and in the form of meetings with the public and /or those representing them.

Monitor and audit processes to identify gaps or weaknesses in current practices or IT systems, ensuring all recommendations are implemented to deliver an improvement in The Trusts service delivery.

Recruitment and line management of the Information Governance Team including encouragement of CPD, managing attendance at work, managing grievances and disciplinary hearings, appraisals and performance.

As the Trusts lead officer, provide subject matter expertise in the design and maintenance of the Trusts national data sharing information system portal and oversee its maintenance.

Required to regularly design, undertake, and formally report on information governance audits and surveys, internal or external to the department.

To undertake investigations into complaints about breaches of the Data Protection Act.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

Person Specification

Qualifications and Knowledge

• Educated to Masters level in an information related Qualification/Industrial Certification or relevant experience in a health informatics work environment.
• Recognised Information Governance or related qualification e.g. Data Protection, IT Security
• In-depth knowledge of information governance/informatics/IT/Security arena gained through degree level qualification or professional experience
• Knowledge of the NHS Information Governance agenda, Data Protection, Freedom of Information and other relevant legislation.
• Knowledge of standards, guidelines and NHS Codes of Practice to support compliance with Confidentiality and Caldicott
• Specialist knowledge of Information Security (inc ISO27001) principles and practices
• Specialist knowledge of operational records management issues
• Knowledge of the Equality agenda and equality impact assessments

Experience

• Experience at senior level of working with the Information Governance agenda in the NHS, Social Care or other large organisation.
• Experience of managing and developing staff
• Experience of establishing excellent working relationships with all levels of staff
• Experience in the development and delivery of training materials

Skills and Attributes

• Excellent problem-solving skills. Able use effectively and select appropriately from applicable methods, procedures and standards.
• Proven management skills, including the ability lead, empower and motivate others.
• Well-developed planning and organising skills and the ability work under pressure meet deadlines.
• Highly developed communication and presentation skills.
• Standard Keyboard Skills
• Displays a passion for excellence and the role information governance can play in improving patient services and the effective development of the organisation; is innovative and creative.
• Inspires others and leads by example; able make calm rational decisions in the face of adversity. Resourceful.
• Personal credibility, with the ability quickly gain the confidence of others.
• Achievement focused; able to set targets and gets things done to achieve continuous improvement.
• Customer focused, with a commitment delivering high quality services.

• Welsh Language Skills are desirable levels 1 to 5 in understanding, speaking, reading, and writing in Welsh
• Ability to travel within geographical area.
• Flexible approach to work
• Satisfactory Standard/Enhanced DBS clearance including an/a Adults and Childrens Barred List check (delete as appropriate)

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants.

Employer details

Employer name

Welsh Ambulance NHS Trust

Address

Home/ hybrid working/ WAST sites pan Wales

Home/ hybrid working/ WAST sites pan Wales

NP44 3AB

https://www.ambulance.wales.nhs.uk/en/5