Office Manager/HR Administrator

Office Manager/HR Administrator

JOB PURPOSE 
• Oversee the administrative activities that facilitate the smooth running of an office, organising people, information, and other resources.

Office Management:

• Health and Safety:
• Coordinate and oversee annual fire extinguisher servicing, PAT testing, and monthly emergency lighting tests.
• Conduct bi-annual water cooler checks and daily/weekly coffee machine maintenance.
• Act as the designated First Aider and Fire Warden.
• Do regular risk assessments for the office
• Obtain and store monthly records of environmental usage for the office (water usage, electricity, waste, recycling)

• Office Supplies and Maintenance:
• Order and replenish office supplies, including milk, fruit, coffee, tea, paper towel etc.
• Manage plumbing services and coordinate repairs.
• Keeping the kitchen tidy, loading/unloading the dishwasher etc.

• Space Planning:
• Plan and allocate office space to accommodate new hires and team changes.
• Office Services:
• Coordinate and manage town hall planning, including meeting agendas and catering.
• Greet visitors/guests, offering tea/coffees for meetings

Administrative Support:

• Travel and Expense Management:
• Arrange and manage travel arrangements for the Regional VP or HOD’s, including visas, flights, accommodations, and ground transportation.
• Process and verify expense claims for the RVP and other HODs.
• Create and process purchase requisitions and goods receipts in SAP.
• IT Support:
• Provide first-line IT support
• New user laptop setup
• screen installations
• Create new user profiles
• Vendor Management:
• Create and manage vendor relationships.
• Upload and approve invoices via eye-share.

  
HR and People Operations:

• Recruitment and Onboarding:
• Record all CV’s and distribution of each
• Set up all interviews and ensure feedback is given to recruiter after
• New user creation on SuccessFactors
• New position creation on SuccessFactors
• Onboarding of new hires and assist with their integration into the team.
• HR Administration:
• Manage HR records and documentation.
• Assist with performance appraisals, objective setting, and policy updates.
• Support ISO audits for People and Culture and Office Operations.
• Contribute to the development and maintenance of the Business Continuity Plan.

KEY COMPETENCIES 

• Excellent written and verbal communication
• Able to promote corporation and commitment within the team members towards the achievement of
command goals.
• Able to identify problems and review related information to develop and evaluate options and implement
solutions.
• Consider and respond appropriately to the others needs and feeling in different situation.

**Please note, this role is office based**

If the above sounds like you, do not hesitate to apply now!